Privacy Policy

Effective Date: 3/28/26

Koolauloa Emergency Relief Program is a community-based emergency relief initiative supporting individuals and families in the Koolauloa area affected by recent Kona low storms. We are committed to respecting and protecting your privacy during this time of need.

This Privacy Policy explains how we collect, use, and safeguard your information when you use our website or participate in our relief efforts.

1. Information We Collect

We collect only the information necessary to provide assistance and coordinate volunteer efforts.

a. From Applicants (Those Requesting Aid):

• Full name

• Contact information (phone number, email, address)

• Household size and basic needs

• Description of storm-related impact or damage

• Photos or documents (optional, for verification purposes)

b. From Donors:

• Name (or anonymous preference)

• Contact information

• Donation details (amount, method, confirmation)

c. From Volunteers:

• Name and contact information

• Availability and skills

• Relevant certifications (if applicable)

d. Automatically Collected Information:

• Basic technical data such as IP address and browser type for website functionality and security

3. How We Use Your Information
We use your information to:

• Match aid requests with available donations and volunteer support

• Communicate updates about assistance, volunteering, or donations

• Coordinate relief efforts safely and efficiently

• Maintain transparency and accountability in our program

• Prevent misuse or duplication of aid

We will only collect and use information that is appropriate and respectful of your situation.

4. Sharing of Information
We understand the sensitivity of your circumstances. We only share information when necessary:

• With trusted volunteers to coordinate assistance (limited to what is needed)

• With partner organizations helping deliver aid in the Koolauloa area

• When required by law or to protect safety

We do not sell or rent your personal information.

5. Community Care & Respect
As a community-driven effort, we are especially mindful that:

• Information about hardship is deeply personal

• Participation in this program is voluntary

• You may request to remain anonymous where possible

We encourage all volunteers and partners to handle information with care and respect.

6. Data Security
We take reasonable steps to protect your information using secure tools and limited access. However, as a small community initiative, we cannot guarantee absolute security.

7. Data Retention
We keep information only for as long as needed to:

• Provide relief services

• Maintain basic records for accountability

After the recovery phase, we will securely delete or anonymize personal data where feasible.

8. Your Choices and Rights
You may:

• Request access to the information we have about you

• Ask us to correct or delete your information

• Withdraw from the program at any time

To make a request, contact us at kim@farmkinetings.com.

9. Cookies and Website Use
Our website may use minimal cookies or analytics tools to ensure it functions properly. We do not use tracking for advertising.

10. Updates to This Policy
We may update this Privacy Policy as our relief efforts evolve. Updates will be posted on this page.

11. Contact Us
If you have questions or concerns, please contact:

Koolauloa Emergency Relief
Kimberly Fanene
kim@farmkinetings.com
 

We are grateful to serve and support our Koolauloa community during recovery.

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